The modern way to manage your hostel properties
Track fees and occupancy in real time, manage gate passes and attendance, and eliminate manual record-keeping. One platform for everything your property needs.
Features
Everything you need to run your property
Replace spreadsheets, WhatsApp groups, and paper registers with a single platform built for how hostels actually work.
Attendance tracking
QR-based check-ins for gate and mess. Know who is present, on leave, or checked out — without paper registers.
Fee tracking
Create fee schedules and track pending, overdue, and paid amounts in the staff and resident apps.
Maintenance requests
Residents submit issues directly. You track, prioritize, and resolve — all in one place.
Visitor management
Digital guest logs with host approval. Keep your property secure without paper registers.
Multi-property support
Manage multiple buildings across cities from a single dashboard with role-based access.
Reports & analytics
Occupancy trends, revenue breakdowns, and audit-ready reports generated automatically.
Operations
Every module your property needs
Pick the modules you need. Turn on what matters, skip what doesn't. Hostax is fully modular — you only pay for what you use.
Night roll
Daily present / absent / on-leave roster, separate from gate scans.
Visitor desk
Digital guest logging with host approval.
Complaints
Ticketing with priority levels and photo proof.
Notices & rules
Publish notices and house rules residents see after login.
Meal planning
Track meal RSVPs and mess check-ins.
Financials
Rent and mess ledgers with pending, paid, and exempted status. Online checkout is not live yet.
Security
Gate pass management and 24/7 visitor validation.
Why switch
Hostax vs. the old way
See what changes when you stop relying on spreadsheets.
| Hostax | Manual process | |
|---|---|---|
| Fee tracking | Schedules, status & reminders | Cash or WhatsApp |
| Attendance | QR-based gate & mess scans | Paper registers |
| Notices | In-app board with attachments | WhatsApp forwards |
| Complaints | Ticketing with tracking | Verbal / unrecorded |
| Scaling | Multi-property dashboard | One site at a time |
Built for scale
Your properties deserve better
than Excel and WhatsApp
Whether you manage 2 hostels or 200, Hostax gives you the tools to run every property with the same level of control and visibility.
Results
Stop losing money to poor tracking
Most hostels lose 15–20% of revenue through missed payments, unrecorded guests, and late fee penalties. Hostax catches what you're missing.
- Fee schedules with pending and overdue tracking
- Occupancy and room allocation visibility
- Late-payment reminders from the admin app
Pricing
Plans tailored to your property
Every hostel is different. We'll build a plan around your bed count, number of properties, and the modules you actually need.
Typically live within 48 hours · Most plans start under ₹5,000/month
Integrations
Works with your existing tools
Start with Hostax modules as-is and import rooms or residents from CSV. Custom integrations are scoped during a pilot — there is no public API today.
Exports & APIs
Export operational CSVs from the staff app. A public REST API is not available yet — tell us your stack during a pilot.
QR scanners
Gate, leave, and mess attendance via QR scans on dedicated scanner devices or the admin app — no biometric hardware required.
Data migration
Console operators can import room and resident CSVs during go-live. Large historical migrations are done with our team.
Custom dashboards
Use Hostax reports in-app today. Webhooks and BI connectors are on the roadmap for larger deployments.
FAQ
Common questions
Everything you need to know before getting started.
Most hostels are fully live within 48 hours. Our team handles the data migration of your existing residents so you can start clean.
Yes. You can manage multiple buildings across different cities from a single dashboard with role-based access for each property.
We use AES-256 encryption and store data in ISO-certified data centers. Regular third-party security audits are part of our process.
Absolutely. Hostax is modular — enable just fee tracking, or the full operations suite. You only pay for what you use.
Staff apps export CSV today. A public REST API, SAP/Oracle ERP sync, and biometric hardware are not available yet — tell us your stack during the pilot.
Pilot and paid plans include free onboarding. We provide remote training sessions for your staff and dedicated support during the transition.